Should We Collect This Data?

Should We Collect This Data? A workflow diagram generated by Archify. 01 / Decision 02 / Collect 03 / Stop or reduce Necessary for service? · needed for request · Decision · gate 1: necessity Necessary for service? needed for request gate 1: necessity New data request · a feature needs data · Decision · intake New data request a feature needs data intake Consent obtained? · free, specific, informed · Decision · gate 2: consent Consent obtained? free, specific, informed gate 2: consent Purpose specified? · explicit, compatible use · Decision · gate 3: purpose Purpose specified? explicit, compatible use gate 3: purpose Minimized + bounded? · retention + purge plan · Decision · gate 4: limits Minimized + bounded? retention + purge plan gate 4: limits Collect minimal · only what is needed · Collect · least data Collect minimal only what is needed least data Collect minimal · only what is needed · Collect · least data Collect minimal only what is needed least data Seek consent first · do not collect yet · Stop or reduce · pause Seek consent first do not collect yet pause Do not collect · stop, no lawful basis · Stop or reduce · stop Do not collect stop, no lawful basis stop Aggregate & purge · delete raw values · Stop or reduce · no raw copy Aggregate & purge delete raw values no raw copy yes no yes no no yes no yes assess Legend Agent logic Policy Tool action Context / trace External system